DyKnow Cloud - Manually Create, Edit, and Archive Classes / Enrollments

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INTRODUCTION

DyKnow Users with the Tech Coach or Administrator role can create, edit, and archive Classes.

When a DyKnow Class is needed, but this Class does not exist in the school's Student Information System (SIS), manually creating a Class is a great option.

This document is a resource for DyKnow Administrators to understand:

 

HOW TO CREATE A CLASS

Follow the steps below to manually create a new Class in DyKnow.

  1. Click the gear icon DyKnow_Web_App_-_gear_icon.png in DyKnow.

  2. Click the Classes tab.

  3. Click the Create New Class button to create a new Class.

    A Create Class window will appear.

  4. Enter the *Required fields on the Details tab, including Class Name, Teacher, Start Date and End Date.

    Create_a_Class_Annotated.png

  5. Click the Students tab in the Create Class window to add students to the Class roster. Search for and select student users to add to this Class.

    Note:
    You can choose to not enroll any student users via the Students tab. The Teacher assigned to this Class can then manage their own roster.

    Create_a_Class_Enroll_Students.png

  6. Click the blue Save button.

 

HOW TO EDIT A CLASS

Follow the steps below to manually edit a Class in DyKnow.

  1. Click the gear icon DyKnow_Web_App_-_gear_icon.png in DyKnow.

  2. Click the Classes tab.

  3. Search for an existing Class and click the associated blue pencil icon to edit the Class.

    Note: If DyKnow Cloud is syncing with your Student Information System (SIS)...
    • Classes are matched based on SIS Class ID. It is not recommended to edit the value of the SIS Class ID field in the DyKnow Cloud interface. If you create a new Class, you may leave this field blank.

    • The next sync will overwrite your manual enrollment changes on Classes that use a SIS Class ID field. If these enrollments should be "permanently" updated, please update your SIS first, and ensure these updates sync to DyKnow Cloud.
  4. Click the blue Save button.

 

HOW TO ARCHIVE A CLASS

To avoid the loss of Class Analytics data, any Class that has been monitored cannot be deleted. However, Classes can be archived.

Follow the steps below to manually archive a Class in DyKnow.

  1. Click the gear icon DyKnow_Web_App_-_gear_icon.png in DyKnow.

  2. Click the Classes tab.

  3. Search for an existing Class and click the associated blue pencil icon to edit the Class.

  4. Set the Class End Date to expire.

  5. Click the blue Save button.

 

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Comments

  • Avatar
    Jacob Standish

    Is there an easier way to add teachers to a class. I see a drop down list of all teachers in our district that takes several minutes to load before I can sort through our 10,000+ teachers. Is it possible to search for teachers like you can students?