Manage Dyknow Files

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INTRODUCTION

The Dyknow Files Import Method enables Dyknow Administrators to mass-import student roster data (.csv files) into Dyknow via FTP. To upload and/or update school roster data in bulk using the Dyknow Files Import Method, Dyknow Administrators must prepare their Dyknow Files by:

  • Inserting Student Information System (SIS) data into Dyknow Files import templates
  • Verifying that the data meets the Dyknow Files import requirements

Prerequisite: Manage Roster Import Settings and Setup Dyknow FTP Folder Connection

This document is a resource for Dyknow Administrators to understand how to:

 

IDENTIFY IMPORT GROUPS

Data imported into Dyknow via the Dyknow Files Import Method is associated with one of two Import Groups. The chart below identifies both Import Groups and the names of the unique Dyknow Files that each requires for data to successfully process into Dyknow.

Dyknow File Name

Import Group 1

Import Group 2

Schools

X

X

Users

X

X

Schedule

X

 

Classes

 

X

Enrollments

 

X

To determine which set of files (Import Group) you should prepare, review your school’s SIS exports/reports to identify those that correspond to the Dyknow data file requirements defined in the table below.

Note: If you choose to import a Schedule file, you must also import files for Schools and Users, but you cannot import files for Classes and Enrollments. Alternatively, if you choose to import Classes and Enrollments files, you must also import files for Schools and Users.

 

REVIEW DYKNOW FILES REQUIREMENTS & TEMPLATES

There are five types of .CSV import templates a Dyknow Admin can use to manually import SIS roster data into Dyknow. Use the chart below to identify the file name and description for each Dyknow import file and download import templates and data requirements for each.

Dyknow File Name

Description

Template

Requirements

Schools

Identifies the names of Schools at a district.

Click here

Click here

Users

Identifies each unique User and assigns them a Dyknow Role (Student, Teacher, Tech Coach or Admin).

Click here

Click here

Schedule

Assigns Teacher and Student Users to Classes.

Click here

Click here

Classes

Creates Classes and assigns one Teacher to each.

Click here

Click here

Enrollments

Assigns student Users to their Classes.

Click here

Click here

Note:

  • Do not edit the column headers that appear in Dyknow File Templates.
  • Do not edit the order of the columns that appear in Dyknow File Templates.
  • Only one Teacher per Class can be imported (Co-Teachers are added manually).

 

CREATE DYKNOW IMPORT FILES FOR IMPORT

Follow the steps below to properly format your SIS data exports into Dyknow Files that can be uploaded to your Dyknow FTP folder and processed into Dyknow.

1. Login to your SIS as an Administrator.

2. Locate the Reports or the Data Export tab/section in your SIS.

3. Review your school’s SIS export options and identify those that best correspond to the Dyknow File Names, Descriptions, and Group outlined in the chart above to determine your Import Group.

4. From your SIS, export the set of data that matches the first Dyknow File Name for your Import Group.

5. Download the first Dyknow File Template of your selected Import Group by clicking Click Here in the corresponding cell of the Template column above (see chart: Dyknow File Requirements & Templates); a .CSV spreadsheet will begin downloading immediately.

6. Copy and paste the SIS data that you just exported into the appropriate columns of the downloaded Dyknow File Template.

Note:

  • Do not edit the column headers or the order of the columns that appear in the downloaded Dyknow File Templates.
  • Only one Teacher per Class can be imported (Co-Teachers are added manually).

7. Verify that the exported SIS data is properly formatted in the Dyknow File Template using the associated Dyknow File Requirements document as a reference.

Note: Review the downloaded Dyknow File Template’s Requirements by clicking “Click Here” in the corresponding cell of the Requirements column above (see chart: Dyknow File Requirements & Templates); a pdf document will begin downloading immediately.

8. Save your newly populated Dyknow File to a location on your computer or network that is easily accessible.

Note: The name of the new Dyknow File should correspond to the Dyknow File Name/Template identified above (see chart: Dyknow File Requirements & Templates).

9. Close the document.

10. Repeat steps 1 thru 7 until all Dyknow Files have been completed for your chosen Import Group.

11. Continue to Upload Roster Data to FTP Folder.

 

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